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GUIDELINES ON SCHOOL CHARGES

Telegram:    “EDUCATION”                Ministry of Education and Sports
Telephone:    234451/8                    Embassy House     
                                P.O. Box 7063
                                E-Mail: permasec@education.go.ug
                                Website: www.education.go.ug
In any correspondence on                        Kampala, Uganda
this subject please quote ADM/48/315/01

October 24, 2017

CIRCULAR

The Executive Director, KCCA,
All Chief Administrative Officers
All Town Clerks of Municipalities
All District/Municipal Education officers
All District/Municipal Inspectors of Schools
All Head teachers of Secondary and Primary Schools
All Boards of Governors and School Management Committees

The Ministry of Education and Sports has noted with concern the unrealistic and prohibitive school fees which is denying access to basic and secondary education to a number of learners hence compromising government objective of providing affordable education for all and increasing equitable access to primary and post primary education.

In most cases the fees have been raised arbitrarily and without recourse to established official procedure requiring schools intending to raise school fees to seek and obtain official permission from the Permanent Secretary, Ministry of Education and Sports.

In light of the above, I am hereby requiring ALL head teachers, School Management Committees of Primary schools and Boards of Governors of Secondary schools to strictly observe the following guidelines:

1.    No school, Private or Government, shall increase school fees in the year 2018 for whatever reason without written authorization from the Permanent Secretary Ministry of Education and Sports and/or Chief Administrative Officer/Town clerk as the case may be.
2.    Other cash and non-cash requirements outside the approved school fees are strictly prohibited. All non-cash items must be catered for in the school budget.

3.    Schools implementing Universal Primary Education (UPE), Universal Secondary Education (USE) and Universal Post “O” Level Education and Training (UPOLET) shall strictly adhere to the policy implementation guidelines. Where parents decide and agree to contribute towards an emergency in the school and permission is sought and granted by the Permanent Secretary, no learner shall be excluded from school on account of parent’s failure to pay the agreed amount in accordance with Section 9(3) of the Education Act 2008. As soon as the emergency is solved, the school shall stop charging the emergency fund.

4.    Where a School Board/School Management Committee has to employ additional teachers to those on payrolls, permission shall be sought from the Permanent Secretary in case of a Secondary School and Chief Administrative Officer/Town Clerk in case of Primary Schools, to use part of the Capitation grant towards the payment of the additional teachers.

5.    In line with 4 above, head teachers are warned against employing additional teachers before all the teachers on payroll have been assigned the minimum required teaching load. All teachers without a minimum teaching load should be promptly reported to the Ministry of Education and Sports in case of Secondary schools or respective LocalGovernments in case of primary schools for appropriate redeployment. All schools must respect staffestablishment ceilings for both teaching and non-teaching staff as provided by Ministry of Public Service.

6.    Private schools must adhere to the approved staff employment guidelines. They should formally recruit, contract and effectively manage and develop staff on reasonable employment terms.

7.    All Government and Government aided Schools should desist from taking commercial loans. Any school applying for a loan must seek authorisation from the Minister of Finance Planning and Economic Development through the Permanent Secretary, Ministry of Education and Sports as provided for in the Public Finance Management Act 2015.

8.    Day schools must desist from changing their status to Boarding until such a time when the change in status is approved by the Permanent Secretary, Ministry of Education and Sports. Day schools desirous to operate Boarding Sections/Hostels should seek authorization from the Permanent Secretary Ministry of Education and Sports. All un authorised hostels/ dormitories MUST not open starting 2018.

9.    All school budgets must be discussed and endorsed by the full Board/School Management Committees and submitted to the respective Chief Administrative Officers/Town Clerks. For Secondary Schools, the Chief Administrative Officers shall submit the endorsed school budgets to the Permanent Secretary, Ministry of Education and Sports by 31st December of each year for final approval.

10.     For proper implementation of these guidelines, each school must have a functional Board of Governors/School Management Committee. I would like to reiterate that NO school, Private or Government, should operate without an approved/functional Board of Governors or School Management Committee.

All heads of schools and institutions are strongly advised to guard against flouting the above guidelines.Stern disciplinary action shall be taken against any Head of school operating contrary to the above guidelines. Any private school that fails to observe these guidelines shall have its licence/registration certificate withdrawn.

Parents and the general public are advised to report any school contravening these guidelines.

Alex Kakooza
PERMANENT SECRETARY

Copy:        The First Lady and Minister of Education and Sports
        The Minister of Finance, Planning and Economic Development
        The Minister of Public Service
        The Minister of Local Government
        The Permanent Secretary/Secretary to the Treasury
        The Permanent Secretary, Ministry of Public Service
        The Permanent Secretary, Ministry of Local Government
        The Auditor General
        The Inspector General of Police
        All Resident District Commissioners
        All District Chairpersons